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Interactive example · Hospitality & retail

One screen over the business, and a brief that tells you what to do about it

Most owners of more than one site read the week from three POS logins, a Xero report, a roster export and the Google reviews app, on a Sunday night, and still can't say why Woodend was down. Use the version below, for a fictional group of three cafés in the Macedon Ranges: find the venue that's off, ask the brief why, and set the alert that would have told you on Friday.

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In short

A custom owner's dashboard pulls sales, wages, average spend and reviews from your POS, payroll, Xero and Google into one screen per venue and for the group, lets you drill into a week by day and day part, writes a Monday brief in plain English from those same numbers that you can ask questions of, and sends alerts when a venue drifts past the thresholds you set, before the week is over.

Interactive demo: Owner's dashboard with a weekly brief

Live demo · Three Peaks Coffee, Macedon Ranges is a fictional business with sample data. Nothing you do here is saved or sent.

Three Peaks Coffee

numbers.threepeaks.com.au · Marlo Reyes, owner

Three Peaks Coffee · Woodend, Kyneton and Gisborne · marlo@threepeaks.com.au · Venues, figures, reviews and managers are sample data. The brief and its answers are scripted from those figures; the real version reads your POS, roster and reviews. Emails and alerts are simulated.

Three Peaks Coffee is fictional. Venues, figures, reviews, managers and targets are sample data. The brief and its answers are scripted from those sample figures for the demo; in a real build they are generated from your data each week and can be wrong, so they cite their sources. Emails, messages and alerts are simulated.

Built for owners of cafés, venues, retail and multi-site businesses

Three people it has to work for, and what each is hiring it to do

  • OwnerKnow on Monday which venue needs me, and why, without opening five apps
  • Venue managerSee my own numbers against my own targets, in words I can act on
  • Bookkeeper or accountantStop building the same weekly report by hand from Xero and the POS

What you just used

How Three Peaks Coffee runs, screen by screen

  1. Sources pulled overnightSystemPOS, payroll, Xero, reviews
  2. Try this step in the demoVenue openedOwnerThe week by day and day part
  3. Brief written from the figuresSystemSame numbers as the tiles
  4. Try this step in the demoQuestion askedOwnerAnswer cites the figures
  5. Try this step in the demoAlert set, fires FridaySystemBefore the roster is locked
  6. Try this step in the demoBrief sent per venueManagerMonday 7 am

How the work moves through Three Peaks Coffee: who does what, and where the software takes over. Steps with a mint mark are ones you can do in the demo above.

  1. One screen, every source

    Sales and covers from the POS, wages from payroll or the roster, invoices and bills from Xero, reviews from Google. Each venue on a tile against last week and its own targets, the group at the top, eight weeks of shape underneath.

  2. Drill to the day part

    Open a venue and the week breaks into days and breakfast, lunch and afternoon, each against what's usual for that venue on that day. The short day is red before you've read a number.

  3. A brief written from the numbers

    Every Monday, a plain-English brief: what moved, why, and what to watch. It's generated from the same figures as the tiles, so it can't say something the dashboard doesn't. The demo's is scripted; the real one reads your data each week.

  4. Ask it questions

    Why is Woodend down, which venue had the best week, what's the group wage cost, what should I do. Answers cite the figures and the sources. When it doesn't know, it says so rather than guessing.

  5. Alerts before the week is over

    Wages over a share of sales, reviews under a score, sales under a floor: checked on Friday afternoon on the week to date, so a bad Saturday roster can still be changed. Sent by SMS or email, per venue or for the group.

  6. Managers see their own venue

    Each manager gets their venue's tile, drill-in and paragraph, against their targets, and nothing else. The owner sees the group. The accountant gets the export they used to build by hand.

Built for you

Your rules, not a template's

The demo is three cafés and four metrics. Built for yours, it carries your own:

  • Your sources: the POS you run (Square, Lightspeed, Kounta or another), payroll or rostering, Xero or MYOB, Google and the booking system
  • The metrics that matter to your business: wage share, cost of goods, spend per head, labour hours per cover, bookings, stock, whatever you already track by hand
  • Targets per venue and per day of the week, and the usual you're measured against
  • The brief's voice and what it covers, and the questions it can answer, drawn from your data only
  • Alert rules, thresholds and who gets them, and when in the week they run
  • Who sees what: owner, managers, head office, the accountant

Connects to what you already use

Where a tool offers an API or a calendar feed, the build talks to it directly. Your data stays in accounts you own.

  • Xero
  • MYOB
  • Square
  • Lightspeed
  • Deputy
  • Tanda
  • Employment Hero
  • Google Business Profile
  • Slack
  • SMS

Custom build, a BI tool, or the spreadsheet?

Power BI, Looker Studio and the dashboards inside Xero or your POS all show numbers, and for one venue with one source they may be enough. The question is whether anyone will open them, whether they can explain a bad week, and whether they'll tell you before it's too late.

CriteriaBI tool or built-in dashboardCustom-builtThe Sunday spreadsheet
Time to startDays, if the connectors existWeeks to monthsAlready running
SourcesWhatever has a connector; the rest is manualEvery system you run, joined by venue and weekCopied in by hand
Explains the weekCharts; you do the explainingA brief and answers written from the numbersYou, on Sunday night
AlertsSometimes, on one metricYour rules, on the week to date, before the roster locksNone
ManagersA licence each, and the whole thingTheir venue, their targets, their paragraphA screenshot in the group chat
Best whenOne source, someone who likes building chartsSeveral venues or several systems, and an owner who wants answers not chartsOne venue, one owner, early days

How we'd build yours

Fixed price, agreed before we start

  1. Sit with you on a Sunday night

    We watch how you read the week today, which numbers you actually act on, and what you wish someone would just tell you.

  2. Fix the scope and the price

    A written scope: sources, metrics, targets, the brief, alerts and who sees what in the first version, with one fixed price you approve before we start.

  3. The tiles first, from real data

    The dashboard goes live on your live sources within weeks, read-only, beside the spreadsheet. You tell us where it's wrong until it isn't.

  4. Then the brief and the alerts

    The brief starts once the numbers are trusted, in your words. Alerts come last, tuned on a month of real weeks so they fire when it matters.

What moves the price

Custom work is quoted individually, at a fixed price, once the scope is written down. These are the things that make the biggest difference.

Sources
Xero and a modern POS are standard; older systems, exports and scraping cost more.
Venues and metrics
Three venues and a handful of metrics is the base; more of either adds modelling and screens.
The brief
A weekly brief from the figures is standard; conversational questions over more of your data is a bigger piece.
Alerts and roles
A few rules to the owner is simple; per-venue rules, SMS and manager roles add work.
Australian app build costs, published openly

When you shouldn't build this

If you have one venue and one POS, its own reports and a Xero dashboard will do; spend the money on the venue. Custom makes sense when you're across several sites or several systems, when the Sunday spreadsheet has become a job, when you want a brief rather than a chart, or when a bad week keeps being found a week too late. The AI brief is only as good as the data under it; we build the data first.

Want this, with your name on it?

Tell us how the work runs today. We'll reply within one business day with what we'd build first, what we'd leave out, and whether an off-the-shelf tool would serve you better.

Email

jayson@pixelapps.com.au

Location

Macedon Ranges, Victoria

Serving clients across Australia

Only if a quick call would be easier than email.

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We reply within 24 hours. No obligation, and we never share your details.

Common questions

A single screen that pulls the numbers an owner reads each week from every system they run (POS, payroll, Xero, reviews, bookings) into one view per venue and for the group, against targets and against what's usual. A good one also explains the week in words and warns you before it's over.

The brief is generated each week from the same figures the tiles show, so it can't report a number the dashboard doesn't have. It can still describe a cause wrongly, which is why every sentence cites its figures and the questions answer from your data only. The demo's brief is scripted; a real one is generated.

Xero and MYOB, Square, Lightspeed and most modern POS systems, Deputy, Tanda and Employment Hero for rosters and wages, Google Business Profile for reviews, and booking systems with an API. Systems without one can be fed by export. We check each one in the scoping.

Not exactly. Those are chart builders that need someone to build and maintain the charts and to explain them. A custom dashboard is built around the questions you actually ask, joins your systems by venue and week, and adds the brief and the alerts. If you already have a data team and Power BI, keep it.

Yes, by role. Managers see their own venue against its targets and get their own paragraph of the brief; head office or the owner sees the group; the accountant gets the weekly export they used to build by hand, with the figures already reconciled to Xero.

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Last reviewed .